- The Constitution of the United Nations Association of Turkey PDF Yazdır e-Posta
About Us
FIRST CHAPTER

INTRODUCTION

Establishment: UNA of Turkey was founded in 1946 by five distinguished Turkish philosophers whose names appear in article 4 of is constitution within the same year, together with other associations which are established in 20 other countries with the same goal, The World Federation of UNA’s (WFUNA) was established. Our Association (UNA of Turkey) is among the founders of WFUNA. The headquarters of WFUNA is in Geneva, Switzerland. Our Association has commemorated the 38th anniversary in 1984.The Association works on three main fields:

1)      To make an impact on the public

2)      To support the state

3)      To defend the interest of the Turkish Nation

Constitution and the legal power.

As it is known, the new code of associations, numbered 2098, was adopted October 4, 1983 and it came to effect in Oct 7, 1983 by being published in the official gazette numbered 18184.

According to its temporary first article, it is compulsory for the already established Associations to modify their position to the new law. Our executive committee worked on the subject to fulfill the requirements of the new law and decided on Dec 24, 1983, decision number 164/39-2, to adopt the new charter and to complete the legal procedures. The general assembly of the Association convened Jan.28, 1984, and has verified the committee’s decision.

It is also found useful to declare here-by the points written below; According to article 65 of the code numbered 2098, the required decision of the government for using the word “Türk” at the beginning of the our Association’s name has been acquired with the memorandum dated January 10, 1974 and numbered 7/7710.

According to the articles 11,12 and 43 of the same code, the required legal procedures on the conditions about “performances out of Turkey and the collective works with the out of state associations and institutions” were completed before and the required permission was given by the decree of the government numbered 7/9395 and dated Jan 31, 1975.

The decision on the title “the association for public welfare” which is the crucial character of UNA of Turkey was adopted by the government in Apr.16, 1979 by the decree numbered 7/17417.

SECOND CHAPTER

 

THE CONSTITUTION OF THE UNITED NATIONS ASSOCIATION OF TURKEY:

Article 1- An association has been founded under the name of ‘The United Nations Association of Turkey’. The main office of the Association is in Ankara. The Association has no branches. The symbol of the Association is formed by placing the word “Türkiye” at the top of the symbol of the United Nations.

THE AIM AND METHOD OF OPERATION OF THE ASSOCIATION

Article 2- The aim of the Association is to spread the ideals and the objectives of the United Nations among people, to endeavor to materialize the principles of the United Nations.

Article 3- In order to reach is aims; the Association makes use of all kinds of media of communication. It cooperates with cultural and educational institutions. It arranges ceremonies, lectures, seminars and symposia…

By establishing contacts with fellow societies in friendly countries as well as with the World Federation of United Nations Associations, of which it is a founding member, it seeks to invalidate assertions contrary to the main principles of the United Nations.    

THE INITIAL FORMATION AND FOUNDERS OF THE ASSOCIATION

Article 4- The association was established in 1946 by the following founding members:

1-Prof. Cemil BİLSEL, Member of Parliament from Samsun; Cebeci Cad.Çelik Apt.No:8 Yenişehir –ANKARA

2-Prof. Ahmet Şükrü ESMER, Member of Parliament from İstanbul, Kızılırmak Sk.No:16 Yenişehir –ANKARA

3-Hazım Atıf KUYUCAK, Member of Parliament from Zonguldak, Çankaya Cad.Kınacı Apt. Yenişehir-ANKARA

4-Şinasi DEVRİM, Member of Parliament from Zonguldak, Bilge Sk.No:5 Yenişehir-ANKARA

5-Abdülhak Şinasi HİSAR, Advisor to the Ministry of Foreign Affairs, Uçar Sk.No:24 Yenişehir-ANKARA

The association was accorded the status of “Non-profit organization” by the decree of the Council of Ministers on 4.16.1979. 

MEMBERSHIP AND ITS RESPONSIBILITIES

Article 5- Anybody who is not debarred from membership of associations and who is recommended for membership by at least two members, can be a member of our association. Membership fee is the nearest integer of at least one – sixtieth of untaxed monthly fee of that year in Turkish lira.

Sign-up payments are five times of annual payments.

a) Members may give up membership if and when they so desire.

b) Any member who acts or behaves contrary to the provisions of the Association’s constitution is dismissed from membership by General Assembly resolution, upon the proposal of the Board of Management. In the case that the next convening of the General Assembly is not due within three months, the Board of Management may take, itself, the “dismissal from membership” resolution.

The membership ceases if,

c) The member cannot be reached due to failure on his part, to notify change of address, and

d) He fails to pay up membership fees for two successive years.

e) Those who lose membership under the paragraphs c and d above, may regain membership to the Association by the resolution of the board of Management, provided they pay up their unpaid past fees, and that they re-establish their addresses.

f) Members of the United Nations Association of Turkey – Youth Section are candidate - members. Approval of their membership is subject to decision of the Board of Management when criteria in the Constitution are satisfied.        

MEMBERSHIP RIGHTS

Article 6- All members of the Association enjoy equal rights. They elect members to organs of the Association and may be elected.

They benefit from the publications of the Association, free of charge

They participate in meetings and ceremonies organized by the Association.

THE ORGANS AND THE ORGANIZATION OF THE ASSOCIATION

Article 7- The main organs of the Association are:

a) The General Assembly,

b) The Board of Management,

c) The Committee of Controllers,

d) The Disciplinary Committee.

In addition to the above, other permanent or temporary units on various subjects may be set up by the resolution of the Board of Management. The terms of reference of such units are determined by the Board of Management.          

DUTIES AND POWERS OF THE GENERAL ASSEMBLY

Article 8- The General Assembly examines the reports from the Board of Management on the activities of the Association, and takes decisions on them.

It seeks ways to increase the number of members and to further the improvement of the activities of the Association and widen the scope. It plans out the activities; and in this connection, sets general principles.

It elects the Chairman of the Association, members and alternate members of the Board of Management and the Disciplinary Committee by secret voting.

It authorizes the Board of Management to buy immovables needed for the operations of the Association and to sell out those already possessed by the Association.

It takes resolutions in connection with the Association’s international relations and operations, joining to or dissociating itself from societies and federations outside the country and to participating in their activities.

It amends the constitution of the Association at the General Assembly, with a majority of two – thirds of the members, upon the written request of one fifth of the Board of Management or all of the members.

It carries out other liabilities as demanded by the statute in force, or by the statute and the Board of Management of the Association.

The authority of dissolving the Association also rests with the General Assembly.

THE FORMATION AND CONVENING TIME OF THE ASSOCIATION

Article 9- The General Assembly convenes with the presence of at least one more then half the members who qualify for participation in the General Assembly.

The General Assembly may also hold extraordinary meetings when needed and requested in writing by the Board of Management, the Committee of Controllers, or by one fifth of the number of members.

The General Assembly convenes upon the invitation of the Board of Management.

The Board of Management prepares beforehand the list of the members who qualify for participation.

The qualifying members are invited at least 15 days prior to the meeting, by an announcement in a local newspaper specifying the date, hour, place and agenda of the meeting.

In this announcement the date of the second meeting is also specified.

The interval between the dates of the first and second meetings may not be shorter than one week.

The date, hour, place and agenda of the meeting are notified to the highest local civil authority at least 15 days prior to the meeting. A list of the members who would attend the meeting is enclosed therewith.

If the meeting is postponed for a reason other than lack of quorum, the reasons for postponement are notified to the members through the same newspaper on which the original meeting announcement was made.

The second meeting must take place within two months at the latest as of the date of postponement.

In the case that the number of members present was not sufficient at the first meeting, majority of members is not required at the second meeting. However, the number of members attending the second meeting may not be lees than two times the total of all members of the Board of Management, the Committee of Controllers, and the Honor Committee.

Before entering the meeting room, the members attending the General Assembly put their signatures opposite their names on the list prepared by the Board of Management. If majority is reached this is recorded in a register and the Chairman of the Board of Management or a member of the Board authorized by the Chairman opens the meeting. Thereafter, a Chairman, a deputy Chairman, and two secretaries are elected to conduct the meeting. The meeting is conducted by the Chairman. The proceedings of the meeting are signed by the Chairman and the secretaries and handed over to the Board of Management.

In General Assembly meetings only those topics which take place on the agenda may be discussed. It is obligatory to add on the agenda those topics which are requested by at least one tenth of the number of members present at the meeting.

All resolutions of the General Assembly, except those relating to amendments to the statute of the Association and to the dissolution of the Association, are taken with votes of one more than half the number of members present at the meeting; decisions relating to the dissolution of the Association are taken by two thirds majority of the votes cast.

BOARD OF MANAGEMENT

Article 10- The Board of Management is the executive body of the Association. In gives effect to the General Assembly resolutions. It carries out daily business. It puts forward proposals to the General Assembly for amendments to the constitution. It fixes the date and agenda of the General Assembly meeting and summons the General Assembly to meeting. It organizes matters relating to the incomes and expenditures of the Association; makes up the budget and submits it to the General Assembly for approval.

The members of the Board of Management are composed of the President of the Association and 7 members. The General Assembly also elects 5 alternate members through secret voting.

At its first meeting the Board of Management elects one member as Vice President, one member as Secretary General, one member as Assistant Secretary General, one member as Accountant, and one member as Publication Advisor.

The Board of Management convenes in the early days of each month, except in summer months, upon summons served by the President; it discusses the matters on the agenda and takes resolutions on them. The President may invite the Board of Management to meet more frequently if the deems necessary.

THE FUNCTIONS OF THE PRESIDENT OF THE ASSOCIATION AND THE BOARD OF MANAGEMENT

Article 11- The President of the Association presides over the Board of Management .He represents the Association and puts the Board of Management resolutions into execution.

The Vice President carries out the functions of the President when the President is absent.

The Secretary General and the Assistant Secretary General help the President of the Association in carrying out the activities of the Association. They conduct the correspondence of the Association in a systematic way, they see to it that the files and books of the Association are kept in good order.

The Accountant is in charge of matters related to the revenues and expenditures of the Association. He sees to it that the accounts are kept in an orderly manner. He prepares the Budget of the Association and ensures that the Budget is implemented as approved by the General Assembly.

The Publication Advisor assists the President and the Board of Management in planning and carrying out the publication of the Association.

HONORARY PRESIDENT

Article 12- The Board of Management may bestow the title of “Honorary President of the Association” on former presidents, on those who provided substantial assistance to the Association morally or materially or supported the Association through their works and contributions. Such resolutions are notified to the General Assembly at its next meeting.

The Honorary President of the Association may attend the General Assembly meetings, but may not vote.

The Association profits from the knowledge and experiences of the honorary presidents.

THE COMMITTEE OF CONTROLLERS AND THE HONOUR COMMITTEE

Article 13- a) The Committee of Controllers is composed of three members and three alternate members elected by the General Assembly through secret voting. At its first meeting, the members elect one member as Chairman.

The Committee of Controllers annually inspects the accounts of the Association at least once, and looks over other activities. It submits the outcome of its inspections to the Chairman of the Board of Management and to the General Assembly when it convenes, in writing.

b) The Honor Committee is composed of three members and three alternate members elected by the General Assembly. At its first meeting, the members elect one member as Chairman.

The Honor Committee looks into the files handed over to it by the Board of Management and returns them to the Board of Management together with its opinion.

THE REVENUES

Article 14- The revenues of the Association consist of annual membership dues, aids from the government and other public establishments, proceeds from the sale of Association’s publications, miscellaneous contributions and donations as allowed by the law. The President and the Board of Management are authorized to accept donations which are not prohibited by the Law on Associations. The Board of Management can borrow funds in written forms.

EXPENDITURES

Article 15- The Board of Management is authorized to effect transfers of funds from one section or sub-section to another. The cash and securities of the Association are kept in separate accounts in Government banks. Payments are effected by means of cheques signed by the President or Vice President and the Accountant.

SALARIES, TRAVEL AND OTHER EXPENSES

Article 16- Salaries as well as expenses relating to cleaning, maintenance, and travel, to be paid to the employees of the Association, are determined by the Board of Management. Those who are sent to meetings in other cities or in other countries to represent the association are reimbursed for their real expenses. In the assessment of their real expenses, the criteria used in the foreign currency payments to public officials who are sent abroad are taken into consideration.

Other than those stated above, no fee is paid to the President and to the members of the Board of Management.

When the Association publishes books, periodicals or articles, the authorship or translation fees are paid on the basis of the criteria adopted by the public administration Institute of Turkey and Middle East.

BOOKS AND RECORDS

Article 17- The Association keeps books for Member registrations, Resolutions, Incoming and Outgoing Papers, Revenues and Expenditures, Budget, Final Account, and Balance of  Payments, Stocks and Furniture.

The above stated books are ratified by the notary public.

DISSOLUTION OF THE ASSOCIATION

Article 18- In the event of dissolution of the Association, its assets go to the Red Crescent and the library and archives, to the Faculty of Political Sciences, University of Ankara.

RULES OF PROCEDURE OF THE YOUTH SECTION

 Rule 1: Constitution of the United Nations Association of Turkey

These Rules of Procedure are adopted in accordance with Article 7 of the Constitution of the United Nations Association of Turkey (UNA Turkey).

 These Rules of Procedure have to be interpreted in the light of the UNA Turkey Constitution, in particular its Article 7.

In any case of conflict between the UNA Turkey Constitution and these Rules of Procedure, which cannot be solved by means of interpretation, the UNA Turkey Constitution takes precedence.

 Rule 2: UNA Turkey Youth Section in UNA Turkey

UNA Turkey Youth Section is the youth network of UNA Turkey. It is an integral part of UNA Turkey. UNA Turkey Youth Section takes its decisions on project and budgetary matters autonomously in consultation with the UNA Turkey Board of Management.

UNA Turkey Youth Section connects young people and furthers their activities in cooperation with other United Nations Youth Associations and Youth Sections or Youth Programmes in foreign states.

 Rule 3: Tasks of UNA Turkey Youth Section

UNA Turkey Youth Section has the principle to redound conscious, wise members to UNA Turkey.

Furthermore, UNA Turkey Youth Section conduces to endeavour for materializing the principles of United Nations and to development/strengthening of youth activities by raising awareness on specific issues.

It is achieved by carrying out projects as UNA Turkey Youth Section projects. UNA Turkey Youth Section informs youth-NGOs and other youth representatives about possibilities for representation of Turkey and any other participation at the UN. In addition to these, UNA Turkey Youth Section cooperates with other UN Youth Associations and UNA Youth Sections to share information and experiences through various channels such as an Internet platform.

 Rule 4: Organs of UNA Turkey Youth Section

The organs of UNA Turkey Youth Section are the Plenary Meeting and the Coordinating Committee.

 Rule 5: Membership and Responsibilities

Anybody, who is under 26 years of age, can be a member of UNA Turkey Youth Section with a requirement of being proffered by a member of UNA Turkey Youth Section. However any member of UNA Turkey Youth Section is not an official member of UNA Turkey.  Members of UNA Turkey Youth Section shall gain official membership by their 26th birthday with the approval of UNA Turkey Board of Management.

Membership fee is 10 TL annually.

a) Members may give up membership if and when they so desire. However, in this case, membership fee is not refunded.

b) Any member who acts or behaves contrary to the provisions of the Association’s constitution is dismissed from membership by the Coordinating Committee. In this case, membership fee is not refunded.

The membership ceases, if

c) The member cannot be reached due to failure on his part, and

d) S/he fails to pay up membership fees for two successive years

e) Those who lose membership under the paragraphs c and d above, may regain membership to the Section by resolution of the Coordinating Committee, provided that they pay up their unpaid past fees.

f) Members who do not attend two of the meetings and activities without any valid justification will be given warnings. Once they get 2 warnings in total, they will lose their membership.

 Rule 6: UNA Turkey Youth Section Plenary Meeting

UNA Turkey Youth Section Plenary-Meetings takes place annually.

Each member of the Section has one vote at the Plenary Meeting.

The functions of UNA Turkey Youth Section Plenary-Meetings are:

a)       Planning of UNA Turkey Youth Section projects

b)       Exchange of experience and ideas among the participants with regards to UNA Youth Projects

c)       Election of the Coordinating Committee

              Criteria for nomination:

              a) an active participation in 90 percent of all activities and meetings throughout the study period (September to January or January to June).
              b) Good knowledge of a foreign language.

              The Election:
              a) Candidates who fulfill the criteria above, can use every sources of communication such as association web-site, group until the election day.
              b) Election clerk is appointed for the elections. Election clerk who is willing to undertake this task, can be appointed on election day.
The election clerks:

a. Are responsible for vote count.
b. Cannot vote.
c. Coordinate voting procedure.
d. Announce the results.
e. Choice to prepare the minutes of the Youth Section and report it to the Board of Management of the Association.
f. In case of objections with a sufficient number of people who object the election, elections may be renewed.

  c) Candidate for position of chairperson is voted by secret ballot. For other positions, candidates who are nominated by the elected chairperson will be voted by secret ballet. Candidates who had the majority of voting, are elected for the Coordinating Committee. (For tasks of the Coordinating Committee; Article 7/4)

 

d)       Receiving the report of the Coordinating Committee and evaluation of its activities

e)       Amendment of UNA Turkey Youth Section Rules of Procedure


Rule 7: The Coordinating Committee

(1) The task of the Coordinating Committee is to lead UNA Turkey Youth Section. It decides which projects UNA Turkey Youth Section is to carry out. Coordinating Committee seeks ways to increase and to control the number of members of UNA Turkey Youth Section.

 (2) The Coordinating Committee consists of at least three (chair, vice chair, accountant) and no more than five individuals. Members of the Coordinating Committee have to be below 26 years of age. A Member of the Coordinating Committee who turns 26 before the following Plenary Meeting can be elected. However his / her term of office will ends on his / her 26th birthday.

(3) Members of the Coordinating Committee are elected by the UNA Turkey Youth Section Plenary Meeting. Their term ends with the next UNA Turkey Youth Section Plenary Meeting or with their resignation or due to them turning 26 years of age.

 (4) The Coordinating Committee elects a Chairperson, Vice Chairperson, accountant and two members who are in charge of projects and public relations from among its members for the duration of three years. The same person can be re-elected to the Coordinating Committee.

i) The task of the Chairperson is to start and facilitate discussions within the Coordinating Committee.

ii) Vice Chairperson is designated for representation in case of absence of chairperson. In any case of withdrawal of being chairperson by the chairperson, vice chairperson becomes interim chair until the new chair is elected. S/he records every aspect, which is stressed and accepted during the meetings.

iii) The accountant is legally responsible for the financial matters of UNA Turkey Youth Section, records every financial movement for chair to submit the report to UNA Turkey Board of Management.

iv) Member who is in charge of public relations is responsible for membership, every presentation and publicity.

v) Member who is in charge of projects cooperates with Project Coordinators and sets the time schedule for UNA Turkey Youth Section Projects.

 (5) The Coordinating Committee meets at least twice a year. In between meetings the communication of the Coordinating Committee is done over Internet and phone.

 (6) Each Member of the Coordinating Committee has one vote in the Coordinating Committee.

 (7) In any case of withdrawal by any Coordinating Committee member or termination of the term of office, within one week after the official application for withdrawal or end of his/her term of office, the new member of Coordinating Committee is designated by the Coordinating Committee.

 (8) Members of the Coordinating Committee should be active as often as possible as Project Coordinators.


Rule 8: Project Coordinators

Each UNA Turkey Youth Section project has a Project Coordinator. S/he is responsible for running the project. This includes:

a)       finding the human resources to carry it out

b)       finding the funding to carry it out

c)       coordinating its implementation

d)       ensuring it is properly documented.

 S/he can delegate some tasks to others but retains the task of overall coordination as well as the responsibility for the project.

Project Coordinators report to the Coordinating Committee regularly and coordinate their activities closely with UNA Turkey and WFUNA.

All Project-Coordinators communicate with UNA Turkey and with the outside with regards to their project.


Rule 9: Representation in the UNA Turkey Executive Committee

UNA Turkey Youth Section is represented in the UNA Turkey Executive Committee by Youth Section Coordinating Committee Chair. In any case of absence of chairperson, vice chairperson is designated for representation.


Rule 10:
Representation in International Platforms

Any member of the Youth Section has the right to apply for any representation in international platforms. The Coordinating Committee decides conformity of people (except the chairperson) who will represent UNA Turkey Youth Section at the conferences and activities of WFUNA, where UNA Turkey - Youth Section is officially invited, or which are given countenance by UNA Turkey.

In any case of a situation in which chairperson cannot participate, the Coordinating Committee decides who will represent for the absence of chairperson.

Any member who is selected for representation cannot demand for any assistance.


Rule 11: Finances

The Chairperson of the Coordinating Committee is legally responsible for the financial matters of UNA Turkey Youth Section.

All expenditures must be in pursuance of the tasks set out in these Rules of Procedure as well as the principles outlined in the UNA Turkey Constitution.

Members of the Coordinating Committee and Project Coordinators contribute to UNA Turkey Youth Section as volunteers and shall not receive any financial or other material benefit for doing so.

The Coordinating Committee submits a financial report to UNA Turkey Board of Management annually.


Rule 12
:
Amendments to the Rules of Procedure

The UNA Turkey Youth Section Rules of Procedure can be amended at any UNA Turkey Youth Section Plenary Meeting with a two-third (2/3)majority of the members present and voting.

 
 
 
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